IRB Policy for External Researchers

POLICY PURPOSE

The purpose of the Policy for External Researchers is to establish the procedure for Researchers not affiliated with Farmingdale State College (FSC) to obtain institutional approval prior to conducting research accessing FSC facilities and/or resources; and recruiting Students, Faculty, and/or Staff as research participants.

PERSONS AFFECTED

External Researchers, Faculty, Staff, Students

POLICY STATEMENT

Researchers not affiliated with Farmingdale State College (FSC) must obtain approval from the appropriate Department Chairperson and Dean (if applicable) and FSC's Provost/Vice President of Academic Affairs (facilitated by the IRB) prior to conducting research accessing FSC facilities and/or resources; and recruiting Students, Faculty, and/or Staff as research participants.

PROCEDURES

Please allow 4-6 weeks:

• External Researchers must submit FSC-IRB Form M: External Research Request along with a copy of the approval letter from the IRB of Record and the complete research protocol including all supporting documents (i.e. Informed Consent forms, recruitment materials, study measures, human research participants training program certificate(s), etc.) to  Email.
• FSC's IRB will evaluate the application and supporting documents and provide a recommendation to the appropriate FSC Department Chairperson (if applicable), Dean (if applicable), and Provost/Vice President of Academic Affairs. The Provost/Vice President of Academic Affairs may also seek input from additional stakeholders on campus.
  Institutional Approvals are granted on a case-by-case basis.
• If Institutional Approval is granted, the researcher will receive official notification from FSC. Researchers may not access FSC facilities and/or resources; or recruit or contact any potential participants from FSC until this notification is received.
• If you have any questions, please contact the Office of the IRB at  Email or 934-420-2687. Please do not contact the Office of the Provost directly concerning Institutional Approval.

DEFINITIONS

External Researcher: Researcher not affiliated with Farmingdale State College (FSC).

IRB Form M: External Research Request: The document necessary to request an administrative review for human subjects research studies not conducted by FSC Personnel and/or Students.

Research: A systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge.

Research Participant: (Human Subject) A living individual about whom an investigator (whether professional or student) is conducting research (i.e. obtains information or biospecimens through intervention or interaction with the individual, and uses, studies, or analyzes the information or biospecimens; or obtains, uses, studies, analyzes, or generates identifiable private information or identifiable biospecimens).

Research Protocol: Documents describing the background, rationale, objectives, design, methodology, statistical considerations, and organization of a research project.

Stakeholder: Department, unit, school, division, Farmingdale Executive Committee, student organization, advisory body, or others with a key interest in specific research.

RESPONSIBLE OFFICE

Office of the Institutional Review Board

POLICY HISTORY

Date of Approval: November 12, 2019